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International Affidavit Library
Affidavit of Non-Existence of Record
When an expected civil, archival, parish, or government record cannot be located, a receiving authority may request a sworn explanation of the search performed and the record’s unavailability.
Begin Secure IntakeWhat the Affidavit Should Document
The record being sought and the person or event it relates to.
The archives, municipality, parish, agency, or database searched.
The dates or periods of the search where relevant.
Any official negative search result, letter, certificate, or supporting evidence available.
The intended foreign or institutional use of the affidavit.
Any instructions supplied by the receiving authority or attorney.
Controlled Execution Process
01
Search Evidence Review
Review the available search evidence, negative certifications, and receiving-authority instructions.
02
Affidavit Preparation
Prepare a factual statement describing the search and the unavailable record without adding unsupported conclusions.
03
Notarial Execution
Complete the notarial act required for the final affidavit.
04
Authentication Review
Confirm whether apostille, federal authentication, consular legalization, translation, or another step is actually required.
05
Release & Delivery
Complete quality review and coordinate return or international delivery.
Frequently Asked Questions
What is an Affidavit of Non-Existence of Record?
It is a sworn statement describing the efforts made to locate a required record and stating that the record could not be found or is not available. The receiving authority decides whether that affidavit is acceptable for the matter.
What records can this apply to?
Common examples include birth, marriage, death, parish, municipal, archival, citizenship, or historical records that cannot be located after a documented search.
Does it automatically replace the missing record?
No. An affidavit does not automatically substitute for an official record. The destination country, agency, court, municipality, consulate, or other receiving authority determines what evidence it will accept.
Will notarization or apostille be required?
The execution and authentication path depends on the affidavit, issuing jurisdiction, destination, and receiving authority. The Milano Seal confirms the required route before execution whenever the matter can be determined from verified instructions or authority data.